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GL Journal

The GL Journal is the complete record of everything ever posted — every invoice, payment, bank match, and manual entry. Come here when you need to find a specific posting (“where did that 1'250.00 go?”) or audit an account line by line.

Go to General Ledger → Reports → Journal (requires the GL transactions permission).

The account view

The journal is grouped per account: each account gets a header row, an opening balance as at your Date From, its postings in date order with a running Balance column, and a subtotal row — with an overall Total at the end when more than one account is listed. That makes it read like a classic account ledger: you can follow an account’s balance movement posting by posting.

Click any account number in the results to filter the journal down to just that account. To see all accounts again, open Filters, clear Account Number From and Account Number To, and search again.

Every Reference is a link that opens the source document — the invoice, payment, or journal entry behind the posting — so you’re never more than one click from the origin of a number.

Finding what you’re looking for

The filter panel covers essentially every property of a posting. Rather than filling everything in, combine the two or three that narrow it down:

  • Text — Reference, Description, Line Item, Source, Memo: free-text matches on what was written on the posting.
  • Who — Company Name, Customer/Vendor, Department, Project: postings tied to a contact or dimension.
  • Amounts — Amount From/To: matches the amount of a single posting line, for when all you remember is roughly how big it was.
  • Accounts — Account Number From/To: restrict to a range of your chart (for example all expense accounts).
  • Dates — Date From/To for the posting date, plus Created From/To and Updated From/To when you need to know when something was entered or changed, not when it was dated.
  • Exchange Rate Difference — ticked by default, this includes the automatic exchange-rate difference postings that accompany foreign-currency documents. Untick it to hide those rows and see only the postings entered directly.

Choose your columns

The column chooser lets you show, hide, and reorder columns — and your layout is remembered in your browser. Beyond the standard Account, Date, Contra, Reference, Description, VAT Code, Debit, and Credit (plus the running Balance), you can add columns like Files (a document link that opens each attached file), Company Name and Address, Department, Project, Tax Amount, Source, Memo, Created, and Updated. Set it up once the way you audit, and it stays that way.

Export

Export XL (Excel) and Export PDF produce the current result set with your filters applied — handy for sending an account extract to your accountant.

For a single account with opening balance, movements, and closing balance, the account ledger view reached from the reports offers the same story in statement form.